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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Submitting for publication in Image & Text

- Author Guidelines
Download the Author Guidelines

- Editorial Policy

Download the Editorial Policy

- Publishing Agreement
Download the Publishing Agreement


  • Image & Text publishes research articles, book reviews, exhibition reviews, and conference reports.
  • Authors must fill in and submit the Author’s Form regarding the originality of their submissions.
  • Authors are responsible for the professional technical and language editing of their submissions. The Editorial Board reserves the right to edit or shorten submissions.
  • Authors may wish to discuss the scope or applicability of their articles prior to submission and are encouraged to contact the Editor in this regard.
  • All manuscripts received are first read by members of the Editorial Board, who may recommend changes before submitting the manuscript for peer review, or may reject manuscripts outright that are deemed inappropriate for the journal or not of a sufficient standard.
  • The papers which fit the scope of the journal are analysed for plagiarism before being sent for peer review.
  • Manuscripts are sent for refereeing to at least two or three subject specialists in a double blind refereeing process. Thus, both authors’ and reviewers’ identities are concealed. The reviewers are chosen from other tertiary institutions or fields of expertise as appropriate. Reviewers are given 6 weeks to submit a report. The referees in their reports can recommend one of the following categories:
      • (i) Article is acceptable in its present form;
      • (ii) Article should be revised with minor changes as indicated in the text;
      • (iii) Article has potential but must be completely revised; or
      • (iv) Article is not acceptable in its present form and is therefore rejected (for example: typically on the grounds of lack of novelty or insufficient critical analysis).
    In addition to recommending a category, the reviewers are required to provide a substantial report that evaluates the strengths, weaknesses and contributions of the manuscript, as well as recommend any pertinent changes to the manuscript’s editing, structure, theoretical scaffolding or critical analysis. Once at least two reports have been received, the Editor makes a decision on the manuscript. If the reviewers’ recommendations diverge, the Editor can arbitrate the recommendation or refer the manuscript to a third reviewer. The comments and recommendations of the referees are conveyed to authors, and they may re-submit manuscripts once changes have been effected.Authors are given 30 days to revise a manuscript needing minor revisions and 60 days to revise a manuscript needing major revisions. Once the revised manuscript is received, the Editor makes a decision on manuscripts categorised with minor changes. Manuscripts with major revisions are submitted to the reviewers for their recommendations before the Editor makes a final decision.
  • All authors are subject to the same rigorous review process.
  • Articles may only be submitted in English.

How to submit

Submissions should conform to the following editorial requirements:

  • The Author’s Form must be submitted wherein the author states that the article submitted is based on original research. The author must furthermore stipulate that the article has not been submitted elsewhere for consideration or has not already been published elsewhere under another title.
  • Articles may only be submitted electronically via email to image.text@up.ac.za in MS Word format, or via CD to the Editor’s office
  • All articles must have a cover sheet that provides the following details:
    • Title of the article.
    • name of author/s.
    • affiliations and contact details of all author/s.
    • designation of author/s and date of submission.
  • Articles must be presented in the following sequence:
    • title of article.
    • name of author/s.
    • 200 word abstract and six key terms.
    • main text.
    • footnotes.
    • references.
    • images and captions.
  • Manuscripts must be typed in A4 format in Times New Roman or Arial 11-point font size, 1.5 line spacing with generous left and right margins, left aligned only.
  • All pages must be numbered and the Harvard Reference System must be used throughout (available to download above).
  • Length of articles must be approximately 5,000 – 7,000 words (including references).
  • Please use footnotes.
  • The house style of Image & Text uses single quotation marks for direct quotes and double quotation marks to draw attention to a concept or word.
  • Digital images must be of a quality suitable for reproduction and printing and should be 300dpi and in jpg or tiff format. Do not embed images in the text but indicate their placement in the text.
  • Text and images must be submitted in separate files.
  • Authors are responsible for obtaining copyright and reproduction clearance for all visual or other material submitted, where necessary. A copyright agreement form must be signed and submitted to the journal Editor).

Neither the editors nor the University of Pretoria accepts responsibility for the loss of manuscripts or visual material.